Aug. 21, 2007 Meeting

Our microfiche records are loading (presumably our print, as well) with I Type 0 or 1 instead of 6. Linda will make a list of "govus" and "govmc" non-serial items and rapid-update them to 6.

Tim will talk to John to change the loader so this stops happening.



There may be three hearings discard lists still outstanding for the Y 4. In 8/16:--Tim wants them.



We need to make sure ILL signs out our microfiche. Something about the current student arrangement down there is causing more than one person to come looking for an item--we keep having to look for something that's already been pulled, although there's no indication--and then somehow the request still doesn't get filled. We can't keep track of the print items they take out, but might get a better idea of the problem if the fiche are logged out. (Talk to Jane/Brice?)



Reference will be closed on football weekends (although they may reconsider the night-game days)--we will not.



The DVDs now across from the Circ desk will be sent offsite, for some reason. The Circ Desk itself will be manned by only one person, with checkout machines doing the rest. There will be no new-book shelf for Norlin anymore--we have the last.



The web guide sheets will be redistributed so we can check different lists and make sure all the guides got in and that they have at least the standard links. Phrases can be included in the keyword list even if some of their constituent words are in the heading or summary. If we delete one link we may delete them all, so have to watch for that; also, we can't delete and add links at the same time.



For some reason, the location "govcd" doesn't allow CDs to circulate in Prospector, or perhaps all CU CDs are coded not to (talk to Brice?)--Tim will try to get them recoded.



We now have a 1970-2000s environmental impact statement collection (minus Wyoming documents) on microfiche that goes with the EIS index we have from 1979-90s. The CSA
index covers 1985- and Tim will try to get the index for 1970-78. There are many EISs in the stacks with no cataloging records. Pat will copy the Andriot list of classes for EISs and a student project will try to get them cataloged. There is a shelf in back that Martha Jo is working from, as well.

We discussed Deborah's offer of exhibit space and decided we didn't need to exhibit.

As part of the depository collection assessments, we need to measure our stacks
in linear feet per class (there is a list of pertinent classes). Perhaps Kelly could
get funded to do the measuring [update: he did]

Staff Meeting, 8/7/07

1) Current Congressional material on new books shelves:

Sheila is finding that she often has to make corrections to congressional documents soon after they arrive and she has trouble locating them on the new book shelf. She asked whether it would be possible to exclude the congressional material from the new books shelves. Tim said he was reluctant to have the hearings removed from the new books shelves. Although they are not the pretty documents that draw patron’s attention, there is interest in them. It was suggested that we could take the books off the new books shelves sooner, after one week. This would get them to their proper place on the shelf sooner and should make it a bit easier on Sheila. It was also suggested that Sheila have a minion do the pulling she needed for corrections.

2) Library Guides and Tutorials Database :

Jennie demonstrated the new database for library guides and tutorials. We have about 160 guides on the Government Publications pages that need to be entered into the database. Jennie had divided the titles into eight groups of 24 and passed them out to the full time staff members who will be responsible for inputting into the database. http://libnet.colorado.edu/rl/researchguides/submitguideinput.htm There are two types of guides: subject guides and country guides. We should all use a standard phrase to start the Description: “This guide, from the Government Publications Library, provides links to…” ALL the guides we will be doing are Research Guides. Everyone should let Jennie or Darci know if a guide needs to be updated. For the country guides, after the name of the country, add “county guide.” There is a list of academic departments and libraries that can be used to select up to five, including Government Publications. Keywords can be stolen from the source code for each of the web pages. Let Jennie or Darci know if you find a page without keywords. Related Guides can also be selected. Let Jennie or Darci know if a related guide isn’t in the database yet. For country guides, the related guide can be the Foreign Country Guide. However, for Iraq, you might also want to list Military and/or War on Terrorism. Jennie should be listed as Author. The Contact should be govpubs@colorado.edu and the phone number 303-492-8834. It should take about five minutes to do each guide. If you notice a mistake after you have submitted a guide, tell Jennie or Darci and they can fix it.

3) Statistics:

What is being done with statistics with Martin being gone? Martin compiled statistics through mid-June. Tim will need the statistics for the annual report due in September. He will talk with appropriate staff when the time comes.

4) Discard Lists:

Linda passed out the normal lists plus eight lists for University of Wyoming Hearings. She explained some of the problems to watch out for with the Wyoming lists. Primarily, everyone should ignore the orange marking.

5) NASA microfiche:

Denise has been finding a significant number of NASA reports that never received GPO cataloging. Tim will check with GPO to see if they would like to know what we have found and whether they want our records.

6) Recently used documents:

Leanne reminded everyone to look on the To Be Cataloged Shelf, when looking for a recently used document. She told about a document needed by ILL that she searched for unsuccessfully that turned out to be on the To Be Cataloged Shelf.

7) ICC Collection Hearings

Leanne announced that Paul had finished processing all of the hearings from the ICC Library via DU.

8) CIS Records:

When there is a choice between an GPO record and a CIS record, use the GPO record. In these cases, the CIS record can be deleted.

9) Marcive Loads:

Sheila pointed out that some shipping list records are not getting overlaid by the full bib records. Tim will investigate.

Staff meeting, July 24th

Posted by Jennie for Martha Jo:

Government Publications Staff Meeting – July 24, 2007

Debra Van Tassel has been hired as Project Manager for the Grant

Tim will look into the possibility of getting a room divider to go between the sink and eating area and the desk area near the windows

Discard lists that are being handing out may have some problems

A volunteer with freshmen status contacted Leanne asking for the opportunity to work 3 or 4 hours per day between July 27 to September 1^st. Linda will contact

Carl Stewart from Preservation has installed a temperature sensor on the orange shelf in the back of the office

Linda Rogers is working on the temporary bib records in Chinook. There are thousands of them so it may take awhile.

Tim has been working with Jina on loading CIS Executive Branch records. Also attaching CIS microfilm hearing records. Digitized records to be added.

Discard lists from Wyoming will cover their collection that dates from 1907 forward. A list of Serial Set volumes in poor condition in our collection will be sent to them. They are not sending discard lists on the hearings, so it will be up to us to id missing items or those in most demand. Hearings in most demand here include those on Public Lands and Indian Affairs. Others in most demand will be identified and added to the list.

Kelly has asked for cataloging experience. He is taking the II test. Pat will give him some tips on passing the test and teach him some of the basics of cataloging. He has requested some experience in cataloging be added to further qualify him for a near future prospective job in the library.

Alert-Preservation is bringing back items from the sample shelf reading project. They have been checked in and are to be shelved without being counted

Submitted by Martha Jo Sani

Staff meeting, 7/31/07

Information from PS meeting: Tim reported the following:
There was a SciFinder breach of contract incident. Massive amounts of downloading occurred and the University Libraries was presented with a bill for over $200,000. University Counsel is investigating. Culshaw noted that this may result in the Libraries requiring an Identikey to log on to all library computers. If that happens, GovPubs will have to set up a log in for public patrons, in order to provide access to government publications. Cabinet will be discussing the SciFinder issue today, meaning discussion of filling Martin's position will be postponed.

The Business Library will begin moving this week. People and furniture will move first, then boxes.

CSU request: Pat reported that CSU has expressed an interest (via Hollis in Specal Collections) in the Colorado agricultural materials we have in our collection. They would like to have a complete collection, because they are the state ag school.

Discard list issues: Jennie brought up some concerns. In a the discussion of item converting pieces, it is up to the individual whether to do this or not. However, since there is no one available to process duplicates, we will not pull them at this time.

Miscellaneous: Faisal is our volunteer student, who will be working through August. Linda announced that she will be on jury duty the first week of classes. Preservation is doing a sample of our materials for evaluation purposes. If the piece is really bad, they will keep it. Otherwise, everything just goes back on the shelf.

Leanne Walther, recorder