Meeting Minutes 3-15-2011

News:

• Local -- Linda Helgoth is considering retiring this June (but this is not necessarily public knowledge yet)
  

• National -- The Census Bureau proposes to discontinue Statistical Abstracts and Consolidated Federal Funds Reports (among other publications); They seem to be shifting from publishing data that are useful to us to publishing data useful to the government

Circulation of Loose Materials (Jennie)

• We will put fiche into envelopes (and add a barcode to the envelope) as they circulate (we don't think enough will circulate to cause space issues)
• If there is more than one title on one sheet of fiche, use the first title in the brief record (can add "with [second title]")
• If there are multiple sheets of fiche for one title we can combine into one envelope
• We will use Peggy's string method to mark locations of checked out Parliamentary Papers, and scan the barcodes on the boxes to count use
• Andrew is printing patron registration cards; They will be 4 x 6 ; Sheila will get a suitable box and dividers
  
• Jennie will update circulation procedures based on this discussion and the most recent comments
• We still need a card swiper and would like a newer barcode scanner as well

Microforms (finding and circulating)

• Bill and Stephanie are putting together a presentation for R&I on finding microforms in all collections, including Gov Info
• We agreed we want anyone working the main desk to contact us first when someone is looking for microforms in our collections; If we are not available, we still want them to look for the material and use the R&I paper circulation forms to check them out (for in-house use)
• We would like information on our non-circulating collections added here:

http://libshares/researchdesk/Documents/Procedures%20-%20Non-Circulating%20Materials.pdf

• Our charts of microform and print material locations by call number (from the wiki) would be useful to others -- should we add versions of them to our website?

Question Tracker

• Should we count retrieval of microforms on QT? Agreed we should count retrieval only as directional (in "where is/are" column) but any time we do any searching for a patron, we should count the interaction as reference ("how to find/get/use" column)
• Take the survey if you haven't already
• Jennie will show us our QT data from Fall so we can see how we might use it; ARL stats are drawn from reference transactions, but not from directional

Slip Laws

• Revisited decision not to have items attached to slip law records (much less work as these bibs are later x-linked to the item on the main bib when we get the bound volume); Agreed we still do not want items
• Laura will draft a message to MARCIVE to request we go back to not receiving items for these (and try to figure out how to keep not getting items in future)
• This decision will be added to the timeline of significant events page Deb just created for the wiki -- please everyone add any dates/decisions you know of to this page (will be linked to from main wiki page)

--submitted by Laura