Minutes 11/14/07

1. Vacation Plans

• Black book was ordered for 2008. We will continue to put vacation plans and class schedules in this book.
• We will clear vacation times by email or phone with Peggy. Forms must still be submitted for staff.
  
• Working time in advance will continue. We will keep our own account of time worked.
  

2. Desk Schedule

• The schedule will remain the same for the remainder of this semester. Peggy will be added to the schedule for the Spring semester.
  

3. Name Tags

• "GovPubs Staff" name tags will be ordered by Sheila. They will be non-personal and not required.
  

4. Outdated Equipment

• LAB requested that we call to replace any old equipment that is dangerous. Be on the lookout...
  

5. Preservation Visit

• Christine visited GovPubs as part of Preservation's long-term assessment project.
  
• Preservation will be bringing a laptop to randomly assess a sample of government publications from the back rooms. They will assess the physical condition of items before returning them to their shelves (piles).
• They want a map of the stuff in our back rooms. Ryan is working on a computerized map. Pat will be sketching a quick pencil version.
• Christine suggested sending the old Serial Set and Smithsonian documents off-site. She will propose funding to complete the Smithsonian set before sending off-site.
  

6. Archival CDs - LexisNexis

• We have been receiving CDs of ASI. Sheila is contacting Linda Helgoth about why the check-in process was bypassed and the CDs came directly to us. We will close out the check-in and suppress the CDs. We will also be adding the following note to the record: "Available online from 2004 forward in LexisNexis Statistical."
  
• Systems is maintaining dark archives of online subscription materials.
  

7. ERM

• Jennie and Peggy presented some features from "Find Articles & More" in Chinook.
  
• Databases = resource record
• Links to online material = bib record
• Staff view includes internal notes in "About this resource."
• Red type indicates problem(s) with the resource.
  

8. Collection Development Comments Submission

• Peggy highlighted the Collection Development homepage. We can submit comments on trial databases and request freely available resources. http://ucblibraries.colorado.edu/collectiondevelopment/index.htm
  

9. Biweekly Training

• Biweekly brown bag trainings will be held the first and third Tuesday of each month at noon. The December trainings are scheduled for the 4th and the 18th. Jennie will present on the new SourceOECD on the 4th.
  

10. GovPubs Statistics (Monthly/Annual Reports)

• Peggy and Jennie are working on the statistics Tim pulled together for the annual report.
• The monthly and annual reports will include a narrative account to publicize and record our accomplishments as a department.
• We need to remember to subtract circ statistics from in-house counts.
  

11. Discard Lists

• Discard lists were passed out.
• Peggy, Jennie, and Leanne will be meeting to further discuss discard list policies.

12. Workstudy Position During Tax Time

• Peggy will be requesting funds to get a workstudy student to work on the tax information from mid January through April.
  

Political Geography Class

There is a class of students out there doing research on a political geography. A few of them have come up to our desk and asked for political science help, possible even saying they want the political science bibliographer. The research this particular class is doing (thus far) is not on the weirdly difficult side, so if I am not about (or if you just want to answer the question yourself) feel free to ask if they want help from you.

The questions thus far have all been answerable by the database International Political Science Abstracts. I did have one that also might want to look at Business Source Premier (an economics question). They are all looking at a particular country, so feel free to promote the Foreign Info by Country pages as well.

If the question is difficult or you aren't having any luck I am also happy to set up appointments with people (if I'm not here to answer the questions immediately), just give them my email address or one of my business cards which you can find in my little envelope on the door.

--Jennie

Meeting minutes Nov.5, 2007

This is the first weekly meeting with Peggy as our new head. Welcome Peggy.

1. Peggy asked us to take a look at the NTIS records in the Engineering Village platform. The difficulties already noted are: no full-text when it appears to be there and no message "Find it in CU".

2. Our new meeting time will be 3 P.M. on Wednesdays.

3. Retro funding will run out in the middle of Nov. Peggy has been able to get additional funding ($1000/month) until the end of the fiscal year.

4. Peggy discussed two workflow models for digitization 1. from the University of Michigan which deaccessions and disbinds the material and 2. one that leaves the pieces intact.

5. Next week a GWLA representative will be here to look at our print technical report collection.

6. Good news about phones in Government Publications. We will try to get administrative phones installed so that we could figure out which phone is ringing.

7. Discard lists - we are about to start working on another special project discard list for Jeffco Library. We also discussed the situation with Adams State.

8. Linda and Sheila will write up a description of the process and timing of loading records for Federal materials.

9. Peggy discussed the digitization of FBIS records. They complete set of records is very expensive, but there is a chance that we could get some records if we could share funding with another library or department.