Meeting minutes April 5, 2011
Peggy had nothing to report.
We accepted the recommendations to revise the handling of monographic series titles (anals) which include:
1) Stop doing grid checkins.
2) Each time a new title arrives the holdings will be updated to be accurate and closed.
a. The first time a monographic series title is handled someone will need to go to the stacks and determine what we actually have.
b. After that, the holdings will simply be changed to reflect what has been received.
c. If there is a subseries, 830s will be added to the subseries record to reflect the main series title (necessary in all cases, but cautiously added to the procedure). There has been no decision on the topic of deleting the x-linking to the main series.
d. Remove the grid. This new procedure will cover active and inactive monographic series titles. In both cases, a serial record is required to record the holdings.

It was agreed that much more discussion is needed to the topic of 830s in monographic series.

Windy outlined CMS’s handling of guides for Microform collections. In order to connect the print guide with the microform record, a 500 note is added to the microform record with call number and the print guide is item converted on the record. Where a digital version is available, it will be added as a 856 42. For CRL records with digitized guides, Windy gave an example to ask us what we thought of making links in these records. Since we all thought it was a good idea, she will be adding the links to the records, in both directions, for all of these that CRL identifies for us. Windy also discussed the measures CMS was taking to help with Prospector lending of the batch-loaded ERIC microfiche and web records. They are adding a 500 note with the Eric document number, an item and editing the call number (099) to read ERIC DOC. There was also discussion about editing the ERIC page to help people with borrowing.