Meeting Minutes: 9/9/2009

Recorder: Salem Martin

I. Research Desk and Norlin Commons Issues

• It was mentioned that if computer problems are reported to the Research Desk, these issues should be referred to Erika Klein during the next few weeks since Meredith C. will be out of the office.
• Research Desk blog: Jennie mentioned that we can set up Outlook to get RSS feeds from the Research Desk blog. We talked about the libraries' printers being down on 9/9 and lack of communication about this. It was noted that printers are on different networks and are restored network by network (which is why they might work on some floors but not others).
• A norlin-commons e-mail distribution list has been created.
• The ITS Commons desk workers will be informed about key-card checkout for Commons tech. rooms.

• Jennie encouraged all to attend the Question Tracker training next week.

II. Norlin Commons

• We discussed the Commons web page at ucblibraries.colorado.edu/norlincommons/index.htm.

III. GoPIG Agenda for Sept. 11, 2009

• Peggy mentioned that Samantha Hagar wanted to discuss state publications at the meeting, but we won't have time. Jennie was asked to arrange to discuss these issues at later GoPIG meeting.
• Those in Gov. Pubs department who want to may come to N410 at 10 a.m. for the meeting.

IV. Chairs in Office

• Now that we have new office chairs, Peggy wants to get rid of red-cushioned chairs in office and wants us to figure out which chairs to save and keep around our large table.

• We're 2 chairs short on our computers in the Gov. Pubs reference room. It was mentioned that we don't have much control over this because patrons keep moving chairs to other areas.

V. Microform Scanner

• Today Peggy met with people to decide on location of Alliance microform scanner. It's going in Michael Riberdy's current office (M250A; Michael will be moving to another office).
• Order for scanner will probably be placed in October.
• Jennie will be first one in our department to get training on the scanner; she will then teach the rest of Gov. Pubs department how to use it.
• We will be creating templates for scanning different sizes/types of microforms.
• Colorado State Library is participating in this purchase because it wants to digitize its collection of fiche. It will be booking the scanner two times per month.

VI. List of Series Titles Not Needing Formal Withdrawal Process

• There will be more to add to this list; Digest of Education Stats. would be one. Deb's group will look at this.
• Deb started tagging items in HE series that are ready to go to Pascal.
• Tomorrow (Sept. 10) Linda, Leanne, and Deb will be evaluating stacks space in Norlin basement.
• Jennie told us to notify herself or Peggy if we think of any serials that should be sent to Pascal, because we need to free up shelf space. Examples: dead bibliographic indexes, materials that have reliable online equivalent (must be cataloged and item-converted).

VII. Aurora Public Library Withdrawal of Depository Status

• Peggy and Leanne are going here next week to evaluate Aurora Public's govt. docs. collection.

VIII. Leanne distributed Needs & Offers lists for 2nd check.


IX. Item Conversion

• Deb commented that Denise has cataloged 995 monograph titles from Smithsonian Institute.

Submitted by Salem Martin

May 27 meeting minutes

1. Leanne asked for help item-switching the Serial Set, as time is very short. Answer: We will wait until next week to see if other staff are needed, and in the meantime Salem will work on the project some time each day and then report her progress. We have determined that more than one person can work in a bib record at once as long as they're not on the same *item* record.

2. We cannot combine all the Background notes serial records.

3. Deb is creating a template for adding web checkin records.

4. In the discussion about GPO's policy for creating retro records, we do not see that it will affect us in any way, as the item number is only used for collection decisions, although it's possible that some call numbers for pre-1927 titles might change.

5. For the serial she is currently retrocataloging (Smithsonian miscellaneous collections) Denise can continue to look for online versions (primarily from GoogleBooks), but it takes a lot of time, and Deb wants a decision on what is to be done with other serials. If we follow current GPO practice with old titles, we will have to create separate records for online versions, as well as for microfiche. Acknowledging online versions in any way runs the risk of the URLs not being permanent; maybe we can decide which sites will be considered trustworthy and which we will ignore. Maybe we can just let patrons try Googling for themselves.
We will come up with lists of pros and cons.

6. Peggy will try to pick up the front desk phone on the first couple of rings,
so everyone else should wait until the third ring.