Gov Pubs Dept. Meeting Minutes for 1-20-10

I. Web: Proposal for Redesigned A-Z List

Salem presented her mockup of a redesigned Subject Guide A-Z List on the Government Publications Library home page and asked for feedback. It was agreed that the mockup, with A-Z anchors and cross references, would be implemented along with the following changes to the Gov. Pubs. home page:

• Overarching general subject guide categories, currently listed under Subject Guides/A-Z List of Guides, will be folded into the A-Z List. These subject terms will link to the subject web pages that currently exist.
• Home page will be updated so that the "Subject Guides" and "Databases" sides have more similar formats. "Using Our Collections" and "Library Catalogs" will be placed in separate rows underneath and will span the entire width of the "Subject Guides" and "Databases" sections.
  
• Salem has more detailed notes if anyone would like to see more details on this planned update.

II. Peggy's Announcements

• Commons Scheduling: There has not been an official announcement about this, but the Desk Management Group has agreed that the Research Desk laptop cart will be moved down to the Commons after the printer currently in the middle of the Commons laptop carts is moved. Libraries staff will no longer be scheduled on the Commons desk starting on February 1.
• Weekend Desk Scheduling: Jennifer K. has been training Adam White on the Research Desk. Once he is trained, he wants to start staffing the Research Desk once every weekend, so this takes care of some of our scheduling questions regarding weekends.
• Late-Night Library Presence in Commons: Yet to be determined.

III. Andriot in Ready Reference

Peggy asked if we should put a copy of the Guide to U.S. Government Publications ("Andriot") in Ready Reference on the Research Floor. We decided not to do this.


IV. Related Searches in Encore

Jennie demonstrated how to find cross-referenced bibliographic terms in Chinook when using the Encore interface (the equivalent in Chinook classic would be the "See . . . . . . . . " references).
Directly below the Search box on the Encore results page is an "Explore Related Searches" link with a molecule-like icon next to it. Click on this to see related terms (which appear at the bottom of the web page in list form and tag cloud form).


Minutes submitted by Salem Martin

Meeting Minutes: 9/9/2009

Recorder: Salem Martin

I. Research Desk and Norlin Commons Issues

• It was mentioned that if computer problems are reported to the Research Desk, these issues should be referred to Erika Klein during the next few weeks since Meredith C. will be out of the office.
• Research Desk blog: Jennie mentioned that we can set up Outlook to get RSS feeds from the Research Desk blog. We talked about the libraries' printers being down on 9/9 and lack of communication about this. It was noted that printers are on different networks and are restored network by network (which is why they might work on some floors but not others).
• A norlin-commons e-mail distribution list has been created.
• The ITS Commons desk workers will be informed about key-card checkout for Commons tech. rooms.

• Jennie encouraged all to attend the Question Tracker training next week.

II. Norlin Commons

• We discussed the Commons web page at ucblibraries.colorado.edu/norlincommons/index.htm.

III. GoPIG Agenda for Sept. 11, 2009

• Peggy mentioned that Samantha Hagar wanted to discuss state publications at the meeting, but we won't have time. Jennie was asked to arrange to discuss these issues at later GoPIG meeting.
• Those in Gov. Pubs department who want to may come to N410 at 10 a.m. for the meeting.

IV. Chairs in Office

• Now that we have new office chairs, Peggy wants to get rid of red-cushioned chairs in office and wants us to figure out which chairs to save and keep around our large table.

• We're 2 chairs short on our computers in the Gov. Pubs reference room. It was mentioned that we don't have much control over this because patrons keep moving chairs to other areas.

V. Microform Scanner

• Today Peggy met with people to decide on location of Alliance microform scanner. It's going in Michael Riberdy's current office (M250A; Michael will be moving to another office).
• Order for scanner will probably be placed in October.
• Jennie will be first one in our department to get training on the scanner; she will then teach the rest of Gov. Pubs department how to use it.
• We will be creating templates for scanning different sizes/types of microforms.
• Colorado State Library is participating in this purchase because it wants to digitize its collection of fiche. It will be booking the scanner two times per month.

VI. List of Series Titles Not Needing Formal Withdrawal Process

• There will be more to add to this list; Digest of Education Stats. would be one. Deb's group will look at this.
• Deb started tagging items in HE series that are ready to go to Pascal.
• Tomorrow (Sept. 10) Linda, Leanne, and Deb will be evaluating stacks space in Norlin basement.
• Jennie told us to notify herself or Peggy if we think of any serials that should be sent to Pascal, because we need to free up shelf space. Examples: dead bibliographic indexes, materials that have reliable online equivalent (must be cataloged and item-converted).

VII. Aurora Public Library Withdrawal of Depository Status

• Peggy and Leanne are going here next week to evaluate Aurora Public's govt. docs. collection.

VIII. Leanne distributed Needs & Offers lists for 2nd check.


IX. Item Conversion

• Deb commented that Denise has cataloged 995 monograph titles from Smithsonian Institute.

Submitted by Salem Martin