SuDocs call nos. in subseries item records
When we enter just the call number stem (minus the analytic number) for serial subseries (e.g. NAS 1.21: instead of NAS 1.21:4028 for the 2000 vol. of Astronautics and aeronautics which is also no. 4028 in the Special publications series), the individual call number is not searchable and this is not desirable. At least for U.S. docs (UN and state docs have the same situation, especially UN, and we may have to do something about that, but people are less likely to search by their call numbers), we need to put the whole call number in the item record and the voluming of the subseries in parentheses in the volume field:
c 086 0 NAS 1.21:4028
v (2002)--must be date of coverage
Using just the stem is only for x-linked records which need to look the same but clear on both records. We x-link for serial/subserial (not analyzed subseries) and bound-together volumes. Serials Cataloging still includes x-linking in their manual: http://ucblibraries.colorado.edu/cataloging/serials_sampler/1(27-28).pdf 27:2 and 27:4, but doesn't address bound-together volumes, as they aren't involved in the post-cataloging stage.
Serial Set volume numbering for serials and x-linking
We will no longer include volumes of serials in the x-linking of the Serial Set, but instead will add a dummy item record to the serial record with the number of the SS vol. in the call number field(?) followed by the voluming of the serial in parentheses in the volume field, e.g.:
c 099 Serial Set 42693
v (2002)--must be date of coverage
Sending Congressional series offsite
We may send the Serial Set offsite once Readex has it fully scanned, or, if CSU sends their set, may discard ours altogether. Earth Science might want us to keep the volumes for reports of expeditions in-house or in the office. If we keep our set, we will house replacement volumes in McGov to protect the prints and maps. We may send the Congressional Record offsite if we can find a way to afford subscribing to the Lexis index.
All-catalogers meeting Aug. 11
The main focus will be on the authority test run.
Grant for European Union program
We may hire Teresa Gergen (in November) or Laura Wright (soon) to catalog our EU collection. They've been told it would involve both serials and monographs and perhaps some originals. This collection gets little use, and the program and the cataloging project might draw more attention to it.
Annotated Constitution
Sheila and Leanne want to find a way to bring the pocket parts and updates to the annotated Constitution into a serial record, and shelve them in Reference.
Thesaurus terms
Cataloging has given the go-ahead for us to use valid non-LC subject headings in NASA records rather than try to find LC equivalents. They may consider other thesaurus heading types in future. They acknowledge the usefulness of terms of art and subject-detailed terms as access points, but because the 653 field displays above the 650s, and changing display order is expensive, they will probably move the existing 653s to a note field. 650 7 [subfield]2 nasat will be the format for the subject headings.
Emergency procedures
Yesterday's fire alarm raised again the question of what we do with people in wheelchairs. We've had to create our own policy, viz. we will move them into the southwest staircase, or if smoke is coming up there, the northwest one (it would be good if the staircases were labelled), make sure Security or 911 knows there's someone there who can't get out, and open or break the window for air if necessary. Staying with the person is voluntary. If for some reason the stairwell is too dangerous, we could drag people (without their chairs, at least the heavy electric ones--two people might be able to back a regular wheelchair down the stairs) backwards down the stairs, but that would bruise them pretty badly (maybe we could use our mats, or a large cardboard sheet). However, with the sprinklers, the chances of an actual fire spreading are so slim that normally the stairwell idea would work.
We need to think through our evacuation procedures, depending on what the emergency is--whom we need to get out (PC lab, our students, people on our 3C or 2B levels) and where we need to send them. In the case of a gunman, we'd do better to move people into our office or stacks and down the back stairs, sending someone down ahead to make sure the fire door is unlocked (in yesterday's incident, at least one of the fire doors on the west side was locked).
Peggy will take Salem and Deb (and Carly and Evan, ideally) on a tour of the emergency exits so they can get an idea of their options. Our meeting place is still by the dead tree (soon to be removed) at the southeast corner of the Norlin quad, or the quad side of Old Main if that isn't feasible. Our emergency procedures manuals have been updated, and we'll need to get a couple more copies.
Labels: 653, Congressional Record, emergency procedures, EU cataloging, expeditions, offsite, serial set, thesaurus, x-linking
