Minutes 1/4/2011
1. Updates:
Peggy has contributed the remaining funds in the Gov Info budget for this fiscal year to help purchase the Adams Matthews Foreign Office Files for Afghanistan, Pakistan and India online from 1946-? (the partition period).
The 6-State Virtual Conference is highlighted in the current GPO Spotlight. Many people at CU contributed to this conference and are mentioned.
Andrea Sevetsen will be here on January 27th to present on Lexis-Nexis Statistical datasets. Peggy has reserved N410 from 1-3:30 and will invite others from the Libraries and the Law Library.
2. Tax Forms:
We discussed the proposal to have a stand-alone workstation for customers to print tax forms. We agreed that this will not work for several reasons - mainly printing issues. Instead, Peggy suggested that we create info cards (similar to ones used elsewhere in the Libraries) for the public. These cards would include information on where to find the forms, how to get and use a print card, and how to print. Sheila will create the text for the cards.
Most tax forms have not yet arrived. We have received Colorado booklets and it was agreed to put these out for the public along with a sign indicating that the federal forms will not be available until February and urge people to call first. We will also put out some of the Gov Pubs business cards with our phone number.
3. ERSA meeting info - Deb reviewed several items on her notes from the 12/21/10 ERSA meeting, including procedures for "Request pdf" note in checkin records, Special Collections at Pascal issues, and 852 tags for "temporary locations" in checkin records. See Deb's email from 12/21/10 for further information.
4. Colorado Holdings in OCLC - Laura and Sheila noticed recently that we do not have holdings in OCLC for our Colorado publications. It is not known why these were not added in the past. All agreed that we should contribute our holdings so Laura and Sheila will work out procedures for doing this as new records/items come in. Laura will meet with Meri Willett to discuss using a code in the Cat Level so that Meri picks up the bib records in her weekly updates. Laura will also discuss with Meri how we might be able to retrospectively contribute Colorado and Federal holdings to OCLC. Laura will document procedures on the departmental wiki when all these issues are worked out.
5. Circulation - Peggy says all has been set up for us to circulate in Millennium. She will arrange for training session for us. While the checkouts will be done in Millennium at the front desk, the desensitizing brick will be set up in the office where the Holds shelf is located. Peggy does not want customers coming back into the office. Deb suggested that her work with Jennie on the coding for the CDs, DVDs, etc. is far enough along that we can procede with checkout. However, she suggested that we need to have Brice change the loan rules for these locations. All items on the Reference Shelves (coded red and used for the LAN) should have Loan Rule 209 (non-circulating). All except for those on the Reference Shelves should have Loan Rule 221 which provides a 7-day checkout with a medium replacement fee. The question was raised about circulating items which have a greater monetary value. Deb will ask Brice is we can enter a Price in the item records that will create an actual replacement cost. If so, then we will enter prices in those item records AND put a message in the item to alert the person checking out so they can inform the patron. The question was raised whether or not the items can be renewed once. Deb will ask Brice. It also was pointed out that we will have the ability to override the due date in cases where graduate students or faculty need to keep the item longer than the designated loan rule.
Submitted by Deb Van Tassel
Peggy has contributed the remaining funds in the Gov Info budget for this fiscal year to help purchase the Adams Matthews Foreign Office Files for Afghanistan, Pakistan and India online from 1946-? (the partition period).
The 6-State Virtual Conference is highlighted in the current GPO Spotlight. Many people at CU contributed to this conference and are mentioned.
Andrea Sevetsen will be here on January 27th to present on Lexis-Nexis Statistical datasets. Peggy has reserved N410 from 1-3:30 and will invite others from the Libraries and the Law Library.
2. Tax Forms:
We discussed the proposal to have a stand-alone workstation for customers to print tax forms. We agreed that this will not work for several reasons - mainly printing issues. Instead, Peggy suggested that we create info cards (similar to ones used elsewhere in the Libraries) for the public. These cards would include information on where to find the forms, how to get and use a print card, and how to print. Sheila will create the text for the cards.
Most tax forms have not yet arrived. We have received Colorado booklets and it was agreed to put these out for the public along with a sign indicating that the federal forms will not be available until February and urge people to call first. We will also put out some of the Gov Pubs business cards with our phone number.
3. ERSA meeting info - Deb reviewed several items on her notes from the 12/21/10 ERSA meeting, including procedures for "Request pdf" note in checkin records, Special Collections at Pascal issues, and 852 tags for "temporary locations" in checkin records. See Deb's email from 12/21/10 for further information.
4. Colorado Holdings in OCLC - Laura and Sheila noticed recently that we do not have holdings in OCLC for our Colorado publications. It is not known why these were not added in the past. All agreed that we should contribute our holdings so Laura and Sheila will work out procedures for doing this as new records/items come in. Laura will meet with Meri Willett to discuss using a code in the Cat Level so that Meri picks up the bib records in her weekly updates. Laura will also discuss with Meri how we might be able to retrospectively contribute Colorado and Federal holdings to OCLC. Laura will document procedures on the departmental wiki when all these issues are worked out.
5. Circulation - Peggy says all has been set up for us to circulate in Millennium. She will arrange for training session for us. While the checkouts will be done in Millennium at the front desk, the desensitizing brick will be set up in the office where the Holds shelf is located. Peggy does not want customers coming back into the office. Deb suggested that her work with Jennie on the coding for the CDs, DVDs, etc. is far enough along that we can procede with checkout. However, she suggested that we need to have Brice change the loan rules for these locations. All items on the Reference Shelves (coded red and used for the LAN) should have Loan Rule 209 (non-circulating). All except for those on the Reference Shelves should have Loan Rule 221 which provides a 7-day checkout with a medium replacement fee. The question was raised about circulating items which have a greater monetary value. Deb will ask Brice is we can enter a Price in the item records that will create an actual replacement cost. If so, then we will enter prices in those item records AND put a message in the item to alert the person checking out so they can inform the patron. The question was raised whether or not the items can be renewed once. Deb will ask Brice. It also was pointed out that we will have the ability to override the due date in cases where graduate students or faculty need to keep the item longer than the designated loan rule.
Submitted by Deb Van Tassel
posted by Government Publications Reference @ 2:54 PM
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