Minutes 3/12/08
1. Hours for Inventory Pilot - Serial Holdings are done. Send all hours to Jennie asap as she and Peggy will meet with Susan tomorrow (3/13).
2. Damaged Items - Do not send any damaged items to PASCAL.
3. Damaged Items - Conversion - Anything that is damaged beyond use should be withdrawn and the record marked as "Missing." A clear set of guidelines for students should be written so they know what "damaged beyond use" means.
4. Weeding the Office Collection - peggy has done preliminary work. Goal is to clean out the two free-standing bookshelves so they can be removed. Only bookshelves along wall will remain. All Reference materials retained will go on those shelves. Will move microfilm cabinets to the area along the other walls. All staff should review Reference materials by March 27, 2008 and mark anything you want to keep Feel free to add things to go to Preservation (pink flags) or to the stacks. Discussion of Rocky Flats collextion. If print is "only" copy then keep in Reference, otherwise online is now available. Census data is available online so those can go to stacks. Keep Dictionaries and Citation tools. Once weeded and moved to shelves along wall, put in Call # order.
5. LAN - Discussion to reduce size of LAN to two computers only since there is never more than one person using the LAN at a time. Other two could be set up and used for internet access. Peggy agreed that this is a goal. She has signed up for a trial of Social Explorer which everyone should look at. It provides similar data as mapping census and Geolytics. If we can purchase we could return the 12 Geolytics CDs for a small fee in exchange for web access. Then we would only need one LAN password for Geolytics. Everyone was reminded to log on to LAN as administrator (see rolodex under "CD") to set up a CD for a student. When restarted Deep Freeze on computers will return the computer to original set-up.
6. UN Web Page - update the UN web page to include a section on Voting Records (including VoteWorld). Ask Darci if she can do this before leaving.
7. ERIC request form - Peggy demonstrated that links to the ERIC request form is buried in the resource records (ERM) along with a link to the free web-based version in ERIC (CSA) and ERIC (FirstSearch). Darci has already added a link to the form from the Gov Pubs Education Resource page as well.
8. Y 1.1 discussion - Have Marcive stop sending item records (barcodes) for these items. Three options were discussed including a) remove from shelves and put in Gov Pubs Reference or some other office location; b) use item record for microfiche and add a volume field with "also available in print, ask at desk" ; and c) do nothing. The disadvantage with option b is that there is a lag between arrival and catalog update. It was decided that this lag is not significant so option b was agreed upon. It was not determined specifically where the print would be located.
9. Lunch for Darci - Linda and Sheila will work with Darci to determine a date and place for her going-away lunch.
10. Temporary Librarian Position - Peggy has created a position description and announcement for a temporary one-year position. (A permanent position could not be filled in time for Jennie's research leave.) Susan has approved and it has gone to Lucy. They hope to fill the position by June 1, 2008. Will accept applications from library school students who are working on a degree, but the position requires substantial computer skills.
11. Peggy and Jenny will meet with Susan tomorrow (3/13) regarding the overall inventory project.
12. Update from Jennie on the microfiche scanner machine. It is not ready to use. Those interested in learning should contact Michael Ribert.
13. It was agreed to offer the 3M microfiche reproduction machine in Gov Pubs to ILL.
14. Jennie will add a Citing Government Documents page to the Gov Pubs web pages.
15. Deb will see what Sears has for microwaves and report back to the department.
2. Damaged Items - Do not send any damaged items to PASCAL.
3. Damaged Items - Conversion - Anything that is damaged beyond use should be withdrawn and the record marked as "Missing." A clear set of guidelines for students should be written so they know what "damaged beyond use" means.
4. Weeding the Office Collection - peggy has done preliminary work. Goal is to clean out the two free-standing bookshelves so they can be removed. Only bookshelves along wall will remain. All Reference materials retained will go on those shelves. Will move microfilm cabinets to the area along the other walls. All staff should review Reference materials by March 27, 2008 and mark anything you want to keep Feel free to add things to go to Preservation (pink flags) or to the stacks. Discussion of Rocky Flats collextion. If print is "only" copy then keep in Reference, otherwise online is now available. Census data is available online so those can go to stacks. Keep Dictionaries and Citation tools. Once weeded and moved to shelves along wall, put in Call # order.
5. LAN - Discussion to reduce size of LAN to two computers only since there is never more than one person using the LAN at a time. Other two could be set up and used for internet access. Peggy agreed that this is a goal. She has signed up for a trial of Social Explorer which everyone should look at. It provides similar data as mapping census and Geolytics. If we can purchase we could return the 12 Geolytics CDs for a small fee in exchange for web access. Then we would only need one LAN password for Geolytics. Everyone was reminded to log on to LAN as administrator (see rolodex under "CD") to set up a CD for a student. When restarted Deep Freeze on computers will return the computer to original set-up.
6. UN Web Page - update the UN web page to include a section on Voting Records (including VoteWorld). Ask Darci if she can do this before leaving.
7. ERIC request form - Peggy demonstrated that links to the ERIC request form is buried in the resource records (ERM) along with a link to the free web-based version in ERIC (CSA) and ERIC (FirstSearch). Darci has already added a link to the form from the Gov Pubs Education Resource page as well.
8. Y 1.1 discussion - Have Marcive stop sending item records (barcodes) for these items. Three options were discussed including a) remove from shelves and put in Gov Pubs Reference or some other office location; b) use item record for microfiche and add a volume field with "also available in print, ask at desk" ; and c) do nothing. The disadvantage with option b is that there is a lag between arrival and catalog update. It was decided that this lag is not significant so option b was agreed upon. It was not determined specifically where the print would be located.
9. Lunch for Darci - Linda and Sheila will work with Darci to determine a date and place for her going-away lunch.
10. Temporary Librarian Position - Peggy has created a position description and announcement for a temporary one-year position. (A permanent position could not be filled in time for Jennie's research leave.) Susan has approved and it has gone to Lucy. They hope to fill the position by June 1, 2008. Will accept applications from library school students who are working on a degree, but the position requires substantial computer skills.
11. Peggy and Jenny will meet with Susan tomorrow (3/13) regarding the overall inventory project.
12. Update from Jennie on the microfiche scanner machine. It is not ready to use. Those interested in learning should contact Michael Ribert.
13. It was agreed to offer the 3M microfiche reproduction machine in Gov Pubs to ILL.
14. Jennie will add a Citing Government Documents page to the Gov Pubs web pages.
15. Deb will see what Sears has for microwaves and report back to the department.
posted by Government Publications Reference @ 3:43 PM
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